Documents from Annual General Meeting 2nd October 2016

 SEE BELOW FOR:

  • ANNUAL REPORT
  • FINANCE REPORT AND
  • MINUTES OF THE A.G.M

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CHARLTON COMMUNITY GARDENS

ANNUAL REPORT  2015 – 2016 (Appendix 1)

 Charlton Community Gardens has had another good year, gaining more recognition for our achievements and developing as an organisation.

The station garden was judged “Outstanding” for the second year running by the RHS In Your Neighbourhood scheme.  In the new competitive judging of London schemes, we achieved a Gold rating from the RHS.  Both schemes take account not only of our Gardening Achievement but also Community Participation and Environmental Responsibility.  Southeastern Railways encouraged us to enter another competitive scheme, Community Rail Stations, and here we again were judged to fall in the Gold category.

 

There are plans for innovation at the station garden and new sites to grow on.  At the station we plan to trial the use of a wicking bed for growing vegetables.  We hope this style of raised bed will reduce the need for watering twice a week during the summer.  We have joined the Rotary’s Purple4Polio campaign and will receive our crocuses in November.  The project aims to raise money for polio vaccinations in two countries with continuing polio epidemcs, where a purple ink stamp shows that you have had your vaccination.  Following this health theme, the crocuses will be planted at Fairfield surgery in Fairfield Grove.  Another development will be the community orchard in Charlton Park.  The Council has agreed to us using an area between the Old Cottage Café and the cricket ground to start a community orchard.  Phase 1 will involve planting 17 fruit trees close to the fence perimeter of the area.

 

After the last AGM two of our original Management Committee members moved on to other projects.  We would like to publicly thank Barbara Holland and Claire Williams who contributed so enormously to the establishment of the station garden and the website plus so much more.

 

Our Watering Volunteers again have given sterling service.  With publicity targeted at schools, the Easter Family Learning event attracted 26 children and their parents. The offer for neighbours to recycle their plastic pots after the Plant Sale has been hugely successful, setting us up to grow even more seedlings next year.  To support new projects, we aim to extend our links with groups and residents from areas neighbouring Charlton Park while maintaining our strong engagement with the residents and local businesses of Central Charlton.

 

Thank you so much to everyone who has made Charlton Community Gardens a credit to our local community.

 

Jane Bennett and Judy Wolfram, Joint Chairs of the Management Committee

2 October 2016

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Finance Report for Charlton Community Gardens AGM  (appendix 2)

2nd October 2016

Prepared by Maria Bloor Treasurer – 30th September 2016

For the period 1st October 2015 to 30th September 2016

The year opened with a healthy balance, which included money rolled over from the previous year.  We have received no grant funding from any source this year, but have maintained income with a very successful plant sale in May, and a second year of sponsorship for all our raised beds.  We have sufficient to enable us to undertake initial costs for new projects, such as the planned community orchard in Charlton Park.  The primary funding for the project we hope to secure from other sources. Grant applications are being made.

Opening Balance £1113.59
Cash floats held £21.43
Plus receipts
Plant Sales £361.75
Donations/Easy fundraising £66.47
Sponsorship £354.70
Total Receipts £804.35
Less Payments
Garden Plants, seeds, mulch, equipment etc. £259.22

 

Entry to competitions £50.24
Family Event costs £35.35
Website costs £98.23
Bug Boxes £64.98
Room booking £40
Total Payments £548.02
 
Total opening balance +receipts – payments £1113.59 + £804.35 – £548.02 = £1369.92

 

Closing Balance £1369.92

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Charlton Community Gardens Annual General Meeting 2nd October 2016 Minutes

  1. Welcome and any apologies
  2. Introduce members of the Management Committee Annual Report
  3. Treasurers Report
  4. Elections

Management Committee

Treasurer

Secretary

  1. Invite nominations or volunteers from the attendees.

 

PresentMC – Judy Wolfram (JW) – Joint Chair, Jane Bennett (JB) – Joint Chair, Maria Bloor (MB)- Treasurer, Caroline Love – Responsibility for Planting Plans/ Gardening Parties, Pat Taylor, Michael Bennett, Sam Newman.

 

Members /Volunteers– Stephen Tindle, Barbara Smith, Pat Cooper, Frances Plowman,

 

1 JB welcomed everyone.

APOLOGIES FOR ABSENCE were received from Kate Askew, Barbara Holland, Claire Williams, Ruth Yeo, Linda Pound, Brenda Taggart and Jane Ruthven.

 

  1. The Management Committee introduced themselves as not all present were familiar. The minutes of the 2015 AGM had been circulated before the meeting and were approved

JW gave a brief history of Charlton Community Gardens AGM’s for new members/ volunteers followed by Annual Report; see Appendix 1.

No questions were raised and this was approved by the meeting.

  1. MB presented the Finance Report for 2015-16; see Appendix 2. Combination of money from the Plant Sale, donations and sponsorship for the raised beds were the only income. CCG does have extra money from grants which is available, if needed, for future projects such as the Community Orchard in Charlton Park.

No questions raised and meeting approved report.

  1. The Management Committee were willing to stand for another year. This had been agreed at the MC Committee as minuted in the meeting held on September 25th, and Michael Bennett being asked before the meeting.

MB agreed to continue as Treasurer and was approved by meeting.

No offers were put forward for the role of Secretary. Currently the Joint Chairs cover this role and the meeting felt it worked well and were happy for this to continue.

  1. Nominations were invited from the floor. Frances Plowman enquired as to what was involved and invited to join the next MC meeting on November 7th.

JB thanked everyone and the AGM was closed.

 

 

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